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Frequently Asked Questions (FAQs)

Frequently Asked Questions.
Maternity leave

Congratulations on your pregnancy!

Please let us know your last working day before you go on maternity leave and how long you plan to take off? This can be done by email, there is not a specific form. Once you return from maternity leave we will recalculate your CCT date.

You will need to complete the 'Return to Training Scheme' which requires you to have a meeting with your educational supervisor and complete a pre absences form which will be sent to the Health Education England, Wessex from the TPD. Upon your return you will need to have a return to work meeting with your educational supervisor and complete the appropriate forms.
Click here for more information, flowcharts and the forms.

You will also need to have an ARCP before you go on maternity leave. We will inform you of the date soon but please make sure that your eportfolio is up to date and you have an educational supervisors report.

You do not need to provide us with a copy of your MATB1 form. Please give this to your trust employers.

Educational and Clinical Supervisors

Health Education England, Wessex does not get informed of who your supervisors are going to be. You will need to contact your education centre and they will be able to inform you.

You are now able to add your own Supervisors to your eportfolio.



You are now able to self-administer your posts and add your educational and clinical supervisors to your eportfolio. If you experience any difficulties with this please email We are also able to move WPBAs if saved against the incorrect post.


Out of Programme (OOP) Requests

Are you thinking about going out of programme? If so you will need to start by having this discussion with your educational supervisor and inform your Training Programme Director. If they are supportive of you going out of programme you will need to complete an application form and obtain all the signatures except the Postgraduate Dean.

Please send in your OOP application to

Click here to find more guidance on the Out of Programme Experience


Acting up

All trainees who wish to Act Up should complete and return an application which can be found here -  Acting Up Application Form (Word).
Please return to

Information regarding Acting Up can be found here -  Acting Up Guidance (Word)

A minimum of three months notice must be given. Trainees should not presume that their application will be successful. Please note that LTFT trainees are unable to act up for more than three calendar months regardless of WTE working percentage.

CMT Trainees wishing to act up must give a minimum of three months notice and will need to review the following guidance. If they meet with they will need to speak to their College Tutor who will make the request to Health Education England, Wessex.
Guidance on Core Medical Trainees Acting Up as a Medical Registrar (pdf)


Less Than Full Time Training (LTFT)

New to LTFT:
Please fully read the guidance by following this link and then trainees who wish to be considered for Less Than Full Time Training should complete and return the Less Than Full Time Training - Application Form (Word)

Once your eligibility for Less Than Full Time Training has been assessed  and if approved you will be sent further information and a form to arrange funding for your Less Than Full Time Training post.

You are encouraged to apply as far as possible in advance, in the very least six weeks minimum  if you wish to undertake Less Than Full Time Training.

Exclamation mark!It is important to note that you must not presume your application will be successful.


Changing Post or Trust

If you have already been approved for LTFT training and you are changing post you will need to complete another funding form. Please contact for this form.


Changing your precentage of working

If you want to change your current percentage of working you will need to complete a new LTFT funding form and send this to


Study leave via Intrepid & Budget

Applications for study leave should be made through the Intrepid Online Leave Manager.

Users will require a login and password. If you do not have a login and password, or have forgotten it, please email and address it for the attention of your programme manager or coordinator.

Alternatively, contact your Education Centre Manager/Local Study Leave Administrator, Medical Personnel Specialist or Programme Manager.

Note: only verified HEE Wessex trainees will be given a login for this system.

More information about Study Leave in Wessex here

Study budgets are only available to trainees who are in programme. Trainees who are out of programme are not entitled to a study budget.


General Medical Council (GMC) recognition of trainer

As of the 1 July 2016 all educational supervisors and named clinical supervisors will need to have GMC Recognition of Training. This involves the supervisor attending the two day ESDP: Educational Supervisors course, ESDP: Refresher course or the ESDP: Named Clinical Supervisor course every three years and having submitted the completed application form. Once approved, you will receive confirmation of your status.

If you would like to check if you have been approved or need to complete the application form please contact


Specialty Training Committees (STCs)

All STCs dates, venues and agendas will be sent to you by the Education Programme Co-ordinators in advance of the meeting.
If you need to check the dates please look at the specialty calendar here.


General Internal Medicine (GIM) Training days

The dates of the next GIM Training day will be recorded here


Travel Expenses

Travel expenses & relocation guidance can be found here. Health Education England, Wessex writes the guidance but it is up to the individual trusts regarding approving and paying. Please contact your HR for more information.


Inter Deanery Transfer (IDT)

The IDT process is hosted by London Deanery Provider Support (LDPS) on behalf of Health Education England (HEE) and UK deaneries via arrangements agreed through the Conference of Postgraduate Medical Deans of the United Kingdom (COPMeD).
The windows will open twice a year to transfer in February and August.

More information can be found here




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