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Annual Review of Competence Progression (ARCP)

  1. Requirements & Guidance
  2. Required documents for academic trainees & trainees that are OOPR
  3. ARCP Guidance
  4. How ARCPs Work


A picture of a doctor reading notes.The ARCP process is conducted in accordance with the current version of The Gold Guide and The Principles Guide (pdf).

The ARCP takes place when a panel review the evidence of a trainee and an outcome is decided following a discussion amongst the panel. The panel may include the Training Programme Director (TPD), Head of School (HoS), other members of the relevant training committee, the Specialty Programme Manager and Coordinator, and may include an external lay advisor. A meeting between the panel and the trainee often takes place after the ARCP to deliver the awarded outcome, but this does not form part of the ARCP decision making process. This is why there is a large emphasis on ensuring that all evidence is submitted and available for the panel members to review. By providing the guidelines and links to all relevant documents below, we aim to provide you with the resources you require to be prepared for an ARCP across all specialties.

Requirements & Guidance

All documents, apart from your Form R, requiring signatures must be signed - a typed name will not suffice. Please inform your rota co-ordinator at your Trust of the date as soon as possible if you are required to attend.

Please ensure that you have submitted the following evidence in accordance with the deadline specified in your ARCP invitation email:

  • Enhanced Form R Parts A and B - This will need to be fully completed using this Document.  Please follow this link to the Form R guidance on how to complete it. Please read the guidance fully before completing the Form R.


  • Once you have completed your Form R please follow the instructions in your ARCP notification email carefully to ensure your Form R is made available to the ARCP panel and the Revalidation Team. Please note if a completed Form R is not available for the panel to review this will result in an outcome 5 and you will be contacted by the Postgraduate Dean. If you then fail to submit your Form R within the deadline given, you will receive an outcome 2, 3 or 4 as appropriate (according to training progression). See this link to COPMeD guidance


  • An Educational Supervisor's Report - This should cover you for every day of your posts you have held since your last report was submitted. This may mean that you require more than 1 report.


  • Up to date evidence of your activities since your last review - e.g. WPBAs, reflections, audit, logbook, certificates, curriculum sign-off, etc.

  • Reflection on Work Outside of Training Form - If applicable. Only for work that you are undertaking outside of training, not additional locum shifts, in your current Trust under your training specialty. Contact your TPD for further information. Upload clearly named document to Personal Library or to the relevant section of your ePortfolio.

  • Reflective practice for any significant events in which you have been involved - If applicable. Remember that when submitting additional evidence in respect of significant events, complaints or compliments, patient identifiable information must not be included.

  • To find other documents that are required that are specific to your specialty, please click on the relevant school at the top right of this page.

Please be aware: Your Trust will be asked to make a report on all doctors they employ. If you have been involved in any significant events which have gone through Trust processes you may receive formal notification from them. This information will not necessarily impact the view taken on your entire evidence for revalidation. Concerns should be discussed directly with your Educational Supervisor/College Tutor.

It is your responsibility to ensure that all necessary documents are submitted by the deadline set. The panel will be reviewing your evidence before they see you, so you cannot bring it with you on the day. If the evidence is not submitted by the deadline, it is possible that you will receive an unsatisfactory ARCP outcome, which may delay your progress to the next year of your training and lead to deferment of your CCT.

Important Revalidation Information for Trainees leaving a Training Programme

Health Education England, Wessex will remain as your designated Body until your training has concluded and/or you no longer require an NTN or DRN. Therefore, you must not disconnect yourself from Health Education England, Wessex via GMC connect until you are no longer on a training programme.

Trainees on OOP or in their Period of Grace must remain connected to Health Education England, Wessex during this time, as they will still have a Health Education England, Wessex NTN or DRN.


Required Documents for Academic Trainees and Trainees on OOPR

By providing the links to all relevant documents below, we aim to provide you with the resources you require to be prepared for an ARCP across all specialties. 

Academic Supervisor's Report (Word)

Personal Development Plan (Word)

To find other documents that are required that are specific to your specialty, please click on the relevant school at the top right of this page.


ARCP Guidance

The Gold Guide


How ARCPs Work

ARCPs should take place for each time a trainee reaches the end of their training grade and also annually. For many trainees this criteria is met at the Specialties' annual ARCPs. Each trainee has an individual timeline that is used to ensure that they have an ARCP at the required time.

NB: Please be aware that you may need to attend more than one ARCP in a calendar year.

The ARCP is a summative formal process to review submitted evidence (usually on the ePortfolio) to determine if training has been completed or progression into next stage of training can occur. It also clarifies any need for directed training or an extension to training, and is the process to assure the Responsible Officer (RO) and employer that the trainee is up to date and fit to practice.

A panel meeting reviews evidence and results in a non-negotiable outcome and determines the next steps for the trainee. Outcomes will be fed back to the trainee. If there are specific targets for training or the need for additional training, these expectations will be clearly documented, agreed with the trainee and embedded in the subsequent learning agreement.

You can find guidance on the ARCP Appeals Process here (pdf). Appeals against ARCP outcomes will be conducted in accordance with process outlined in The Gold Guide.

ARCP Outcome   Definition

Achieving progress and competencies at the expected rate.

2 Development of specific competencies required – additional training time not required.
3 Inadequate progress by the trainee – additional training time required.
4 Released from training programme with or without specified competencies.
5 Incomplete evidence presented – additional training time may be required.

Gained all required competencies.

7 Outcomes for FTSTA & LATs
7.1 Satisfactory progress in or completion of the LAT/FTSTA placement.
7.2 Development of specific competencies required – additional training time not required LAT/FTSTA placement.
7.3 Inadequate progress by the trainee - LAT/FTSTA. This period of training not recognised placement.
7.4 Incomplete evidence presented – LAT/FTSTA placement.
8 Out of programme experience for approved clinical experience, research or career break.



Exclamation mark!  Please refer to your Specialty page if you have any further questions.


School Specific

School of Anaesthetics

School of Emergency Medicine

School of Medicine & Pathology

School of Obstetrics & Gynaecology

School of Paediatrics

School of Psychiatry

School of Radiology

School of Surgery

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